Booking system for cleaning companies — with RUT calculated before the customer books
Home cleaning is the service customers phone about most, just to ask the price. Buzzlink shows what it costs after the RUT deduction before they book it.
You will recognise this
- Customers who call in the middle of a job just to ask what it costs with RUT.
- Recurring cleans that have to be rescheduled by hand every time someone goes away.
- Keys, door codes, alarms and pets scattered across old text messages.
Prepared from the start
The services below arrive with durations, prices and the right deduction the moment you pick the trade. All of it can be changed.
Services included
- Hemstädning
- Storstädning
- Kontorsstädning
- Fönsterputs
- Home cleaning, deep cleaning, office cleaning and window cleaning are seeded with a price per room or square metre, and a discount for weekly, fortnightly or monthly visits.
- RUT is calculated on the full amount for home cleaning, because the price is pure labour — office cleaning is seeded with no deduction at all.
- Fields for door code, key handling, pets and allergies travel with the booking to whoever actually does the job.
Labour only — never material, travel or equipment hire
The office cleaning in your price list gives no deduction
RUT is a tax reduction for a private individual. A limited company, an association or a housing co-operative has none to claim — cleaning their office or stairwell costs full price, even when it is exactly the same work as in a home. It shows up on the invoice, after someone has already promised half the price. In Buzzlink the deduction is set per service: home cleaning shows the price after RUT, office cleaning shows the price as it is.
The calculator
Run it on a real job
RUT-avdrag is 50% of the labour cost. Move the sliders and you see the same figure the customer sees before booking — including what happens when the ceiling runs out.
Pick Household work in the calculator below. That is the button that computes RUT-avdrag.
Work out the deduction
Only this part earns a deduction.
Materials, travel, equipment hire and fees. Never deductible.
Adults sharing the deduction
Each of them has to pay their own share of the invoice.
Taken off this year's allowance before we promise anything.
The customer pays
SEK 6,000
instead of SEK 12,000
- Labour cost
- SEK 12,000
- RUT-avdrag, 50 %
- − SEK 6,000
- To pay
- SEK 6,000
This year's allowance
SEK 6,000 of SEK 75,000
ROT-avdrag max SEK 50,000 · RUT on its own may use the whole ceiling. ROT always stops at SEK 50,000, however much allowance is left.
SEK 69,000 left this year
A basis for the price, not a decision. The tax authority decides.
The customer has to pay electronically, and your request to Skatteverket must arrive by 31 January of the year after the customer paid.
Common questions about a booking system for städfirma
Can't find the answer? Get in touch and we'll sort it out.
How much of the cleaning qualifies for RUT?
RUT gives 50 per cent of the labour cost, and with home cleaning practically the whole price is labour. Cleaning products, equipment hire and call-out charges are not labour — if you invoice them separately they belong on their own lines, outside the deduction.
What happens if the customer's allowance is already used up?
Skatteverket pays nothing, and it is you who has to chase the customer for what you already deducted on the invoice. The ceiling is shared: 75 000 kr per person per year, of which at most 50 000 kr may be ROT — so RUT alone can use the whole allowance. Buzzlink asks how much is used and lets two people in the household share a booking.
Does a housing co-operative get RUT for cleaning the stairwell?
No. The co-operative is a legal entity and has no tax reduction to claim. A resident who orders cleaning of their own flat gets RUT as usual.
Does the customer have to pay electronically?
Yes, the payment must be electronic for the deduction to apply. Cash disqualifies the job even when everything else is done correctly.
When must I request payment from Skatteverket?
By 31 January of the year after the year the customer paid. It is the payment date that counts, not the cleaning date: a clean in December paid for in January belongs to the following year.
Can the customer set up a recurring plan inside the booking?
Yes. They choose weekly, fortnightly or every fourth week with the discount already calculated, and the whole year lands in the calendar. A single visit can be moved without disturbing the rest of the series.
Other trades
The same system, prepared for a different trade.
Get started
See what your booking would look like
Pick your trade and enter your email, and you'll have a booking page up before the coffee is done.
14 days to try it. Cancel any time, and no fee per booking.